AI software for appointments & reminders
WhatsApp Appointment Software for Speech Therapists: Cut No-Shows Automatically
Wably is an appointment management software on WhatsApp, with built-in artificial intelligence, for speech therapists: it answers for you, gives information on areas, assessments and fees, books sessions, reschedules them and sends reminders, in your practice's tone of voice and at any time.
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Good afternoon, do you do speech therapy for children? My 5-year-old daughter struggles to pronounce some letters.
Good afternoon! Yes, we work with language disorders in childhood. The course starts with a speech assessment of about an hour. Shall I suggest a first appointment?
Yes please, ideally late afternoon after school.
Perfect. I have availability Monday at 4:30 PM or Thursday at 5:15 PM. Which do you prefer?
Monday at 4:30 is perfect.
Confirmed. I'll send you a reminder the day before the session. See you Monday!
Hi, I’d like some information about your services and prices.
Hi! Of course. The first visit is €60 and follow-up sessions are €45. Can I help you choose the right service?
Do you have any packages?
Yes: a 5-session package for €200 (€40/session) and 10 sessions for €380 (€38/session). I can book your first appointment right away.
Great, let’s book then.
Perfect! Tell me the day you prefer and I’ll suggest the available times.
Good morning, can you remind me of my upcoming appointments?
Of course! You have two: Tuesday the 18th at 5:00 PM and Tuesday the 25th at 5:00 PM. Can I help?
I’d like to move the one on the 18th, something came up.
No problem. I have Wednesday the 19th at 4:00 PM or Thursday the 20th at 6:30 PM free. Which do you prefer?
Thursday the 20th at 6:30 PM, thanks.
Done! Moved to Thursday the 20th at 6:30 PM. I’ll update your reminder. See you soon!
The problem
Free up your time, automate your calendar and cut no-shows with WhatsApp
In speech therapy the day is made of sessions one after another, often with children who need all your attention. Every message from a parent that arrives during work is an answer postponed, and those answers end up taking time away from your personal life too: in the evening you catch up on pending chats, call back whoever wanted a time and rearrange missed sessions.
Wably is the appointment software that works like a virtual secretary and replies around the clock, quickly and professionally: it frees up your evenings and turns requests into booked sessions directly in your Google Calendar, reducing the gaps in your calendar and lost appointments.
All in one assistant
What Wably does for your speech therapy practice
Answers about areas, assessments and fees
Like a secretary, it explains to patients and parents the areas you treat, how the speech assessment works and the practical info: the same answers you would give, given by our AI assistant.
Sets and rearranges appointments
It shows only genuinely available slots, confirms the booking and, if a child is sick or a parent needs to move it, reschedules the session in the same chat.
Automatic reminders that cut no-shows
It notifies the parent with an automatic reminder the day before the session, and again on the day itself if you want, in the form you decide: this way absences drop and the slots in your calendar stay full.
Saves new patients to the address book
At the first booking it records the patient's or parent's contact by itself: no name lost on a scrap of paper and an always up-to-date address book.
Automatic review requests
After the session it automatically sends, by email or on WhatsApp, the review request with the link you choose.
Works on your number, 24/7
It works on the number you already have and in the same WhatsApp Business app, and it answers even in the evening and at weekends, when parents finally have a moment to write.
Quick activation
How our AI software for appointments and reminders works
Set up your practice
In under 10 minutes you import your availability by connecting Google Calendar and Google Contacts, then set services, fees and breaks in a simple, guided way.
Connect WhatsApp
You use the WhatsApp Business number you already have: patients and parents keep writing where they always do.
Choose the tone
Formal or friendly: the assistant replies in line with your practice's style.
Let Wably work
It answers, offers slots, confirms sessions, handles reschedules and sends reminders and reviews, 24/7.
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Why Wably
Much more than a chatbot: a real WhatsApp appointment software with AI
Conventional booking software
Good at booking and invoicing, but on WhatsApp it stops at notifications: it stays silent if a parent asks about an area, the assessment or how the course works.
Generic chatbots
They can chat, but they ignore your calendar and don't understand a speech therapy practice: no different durations, breaks, reviews or real hours.
Wably
Like a real secretary, it answers and schedules appointments automatically in your Google Calendar, via WhatsApp, thanks to AI (Artificial Intelligence). It reduces no-shows thanks to smart reminders that can ask for a confirmation, growing your monthly revenue.
Privacy and security
Why you can trust the Wably software
Assessments, session notes and clinical content stay yours: Wably doesn't need them to work. Wably does not process health data: it only handles your appointments and notes the reason for the visit in your Google Calendar, not in its own archives. Data stays isolated for each practice and you can disconnect and delete whenever you want.
- Infrastructure entirely in Europe, on Oracle Cloud (OCI), one of the largest enterprise cloud platforms in the world.
- Conversations are not used to train public AIs. We use dedicated, enterprise-grade models: your data and your clients' data stay private.
- Data encrypted in the database and compliant with the European GDPR.
- Payments handled by Stripe, one of the world's leading online payment platforms.
- Appointments always follow the real availability of your calendar, with no overlaps.
30-day free trial · cancel anytime
Plans
Two simple plans, with a 30-day free trial
Starter
€29.90 / month (VAT included)
- Conversational AI assistant on WhatsApp Business
- Works on your current WhatsApp number (Coexistence)
- Books, reschedules and cancels appointments directly in chat
- Google Calendar sync
- Answers clients with information about your business
- Bookings and conversations included, no capped bundles
- You decide which contacts the assistant replies to
- Different locations depending on the day (multi-practice)
- Bookings for other people too (children, parents, family)
- Multilingual assistant
- Daily email summary of what it handled
- Email support
Standard ★
€49.90 €39.90 / month (VAT included)
Everything in the Starter plan, plus:
- It answers everything, it doesn't only book Price list and services, FAQs and practical information. Choose the tone it uses with your clients, formal or friendly.
- Cut no-shows, a fuller calendar Automatic reminders before the appointment, with optional button confirmation. If someone cancels at the last minute you get an email alert, in time to fill the free slot.
- It builds your reputation The review request goes out on its own after the appointment, when the client is most likely to leave one.
- Assessment and therapy session, two lengths You set two different lengths, the initial assessment and the therapy session, with the names you use: the assistant offers the right times for each one and asks the client which they need only when they haven't already said.
- Automatic follow-up Anyone who hasn't booked in a while gets an invite to schedule again.
WhatsApp messages are billed separately by Meta. Check the cost on the pricing page.
FAQ
Frequently Asked Questions
What is Wably and what does it do for a speech therapy practice?
It's a management software that, with the help of artificial intelligence, answers patients and parents on WhatsApp about areas, assessments, fees and your practice information. It manages appointments (bookings, treatment cycles, reschedules and cancellations) and reminders, 24/7.
Is Wably a chatbot for speech therapists?
Technically yes, but it doesn't work with preset menus. It's an AI assistant that understands the natural language of the parents who write to you and acts on your calendar: it books, reschedules, cancels, sends reminders and requests reviews automatically. See the differences between a WhatsApp chatbot for speech therapists and an AI assistant.
Does Wably really answer parents or only send reminders?
It answers. Unlike traditional management software that only sends notifications, Wably has a conversation: it explains your areas, how the speech assessment works, answers frequently asked questions and, in the same chat, offers slots and confirms the appointment.
Does Wably automatically request reviews from parents on WhatsApp?
Yes. After the session Wably sends the review request on its own, by email or on WhatsApp, with the link you choose and at the time you set. It asks each family only once, so it doesn't bother them.
Can I use the WhatsApp Business number I already use at the practice?
Yes. Wably works on the WhatsApp Business number you already use: no new number, no app for the patient to download, no change to your communications or business cards.
Does Wably handle recurring courses of sessions?
Yes. Speech therapy courses often last weeks or months, with weekly sessions. Wably manages recurring appointments, offers times consistent with your calendar and reschedules missed sessions, without you having to re-enter them by hand each time.
What do I need to use the Wably management software?
You need a Google account with Google Calendar, which Wably uses as the calendar, and Google Contacts, for the patient address book. Plus your practice's WhatsApp Business number. Nothing else: no app to install and no technical skills.
How long does it take to set up? Do I need to be technical?
No, you don't need any technical skills. Setup is guided and takes under 10 minutes: you write, in your own words, your areas, fees, hours and answers to the most common questions.
Does Wably help reduce no-shows?
Yes. It sends an automatic reminder the day before the session, in the way you choose: a simple alert or a confirmation request with the Confirm and Reschedule buttons, so the parent frees up the slot in time if the child can't come. You can add a second reminder on the day itself, a few hours ahead.
Does Wably process patients' health data?
No. Wably only handles your appointments: no medical records, no diagnoses, no clinical advice. It notes the reason for the visit in your Google Calendar and keeps it only for the length of the conversation, 12 hours at most. Data is isolated for each practice and encrypted at rest, on Oracle Cloud infrastructure in Europe (Frankfurt data center).
Does Wably replace the speech therapist?
No. Wably does not replace the professional and does not make clinical or assessment decisions. It only handles the admin side: answering information, booking, managing courses and reschedules, sending reminders and review requests.
The offer
Bring your speech therapy practice's front desk to WhatsApp
Turn WhatsApp from a source of interruptions into a secretary that answers, books and reminds patients and parents of their sessions, on your current WhatsApp Business number, day and night.
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