AI software for appointments & reminders
WhatsApp Appointment Software for Podiatrists: Cut No-Shows Automatically
Wably is an appointment management software on WhatsApp, with built-in artificial intelligence, for podiatrists: it answers for you, gives information on treatments, orthotics and fees, books visits, reschedules them and reminds patients of appointments, in your practice's tone of voice, at any time.
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Good morning, I have an ingrown toenail that really hurts. Can you see me soon?
Good morning! Yes, we treat ingrown toenails. The first podiatry appointment lasts about 45 minutes and we assess the best treatment right away. Shall I suggest a time?
Yes please, as soon as possible.
I have availability today at 4:00 PM or tomorrow at 9:30 AM. Which do you prefer?
Today at 4 is perfect.
Confirmed. I'll send you a reminder a few hours before. See you this afternoon!
Hi, I’d like some information about your services and prices.
Hi! Of course. The first visit is €60 and follow-up sessions are €45. Can I help you choose the right service?
Do you have any packages?
Yes: a 5-session package for €200 (€40/session) and 10 sessions for €380 (€38/session). I can book your first appointment right away.
Great, let’s book then.
Perfect! Tell me the day you prefer and I’ll suggest the available times.
Good morning, can you remind me of my upcoming appointments?
Of course! You have two: Tuesday the 18th at 5:00 PM and Tuesday the 25th at 5:00 PM. Can I help?
I’d like to move the one on the 18th, something came up.
No problem. I have Wednesday the 19th at 4:00 PM or Thursday the 20th at 6:30 PM free. Which do you prefer?
Thursday the 20th at 6:30 PM, thanks.
Done! Moved to Thursday the 20th at 6:30 PM. I’ll update your reminder. See you soon!
The problem
Automate bookings and cut no-shows, right inside WhatsApp
An ingrown toenail, heel pain or a bothersome callus pushes the patient to write and hope for a quick appointment. But while you're treating someone else you can't answer, and a request left hanging often ends up at another practice.
Wably is the appointment software that works like a virtual secretary and replies at any hour of the day, quickly and professionally: it frees up your evenings and turns requests into booked visits directly on your Google Calendar, reducing the gaps in your calendar and lost appointments.
All in one assistant
What Wably does for your podiatry practice
Answers about treatments, orthotics and fees
Like a secretary, it explains what you treat, how the podiatry visit and custom orthotics work and how much they cost: the same answers you would give, given by our AI assistant.
Books and manages the calendar
It offers only genuinely free slots, confirms the booking and handles reschedules and cancellations right in the conversation.
Automatic anti-no-show reminders
It reminds the patient about the visit with an automatic reminder the day before and, if you want, a second one on the day itself: so you avoid no-shows and last-minute drop-offs.
Keeps contacts in order
When a new patient books, it records the contact by itself: you never lose a name and the address book stays clean.
Automatic review requests
After the visit it automatically sends, by email or on WhatsApp, the review request with the link you choose.
Works on your number, 24/7
It works on the number you already have and in the same WhatsApp Business app: patients write where they always do and Wably answers at any hour.
Quick activation
How our AI software for appointments and reminders works
Set up your practice
In under 10 minutes you connect Google Calendar and Google Contacts to import your availability and set up services, fees and breaks in an easy, guided way.
Connect WhatsApp
You keep the WhatsApp Business number you already use: patients keep reaching you where they always have.
Choose the tone
Formal or friendly: the assistant replies in line with your practice's style.
Let Wably work
It answers patients, offers slots, confirms visits, handles reschedules and sends reminders and reviews, 24/7.
30-day free trial · cancel anytime
Why Wably
Beyond the chatbot: the WhatsApp appointment software with AI for podiatrists
Traditional booking systems
It books and invoices, but on WhatsApp it stops at reminders: it doesn't answer when a patient asks about treatments, orthotics or fees.
Generic chatbots
They chat, but they don't know your calendar and don't understand a podiatry practice: no different durations, reviews or real hours.
Wably
Like a real secretary, it answers and books on its own in your Google Calendar, through WhatsApp, thanks to AI (Artificial Intelligence). It reduces no-shows with smart reminders that can ask for a confirmation, boosting your monthly revenue.
Privacy and security
Why you can trust the Wably software
Records, assessments and diabetic foot charts stay yours: Wably doesn't need them to work. Wably does not process health data: it only handles your appointments and notes the reason for the visit in your Google Calendar, not in its own archives. Data stays isolated for each practice and you can disconnect and delete whenever you want.
- Infrastructure entirely in Europe, on Oracle Cloud (OCI), one of the largest enterprise cloud platforms in the world.
- Conversations are not used to train public AIs. We use dedicated, enterprise-grade models: your data and your clients' data stay private.
- Data encrypted in the database and compliant with the European GDPR.
- Payments handled by Stripe, one of the world's leading online payment platforms.
- Appointments always follow the real availability of your calendar, with no overlaps.
30-day free trial · cancel anytime
Plans
Two simple plans, with a 30-day free trial
Starter
€29.90 / month (VAT included)
- Conversational AI assistant on WhatsApp Business
- Works on your current WhatsApp number (Coexistence)
- Books, reschedules and cancels appointments directly in chat
- Google Calendar sync
- Answers clients with information about your business
- Bookings and conversations included, no capped bundles
- You decide which contacts the assistant replies to
- Different locations depending on the day (multi-practice)
- Bookings for other people too (children, parents, family)
- Multilingual assistant
- Daily email summary of what it handled
- Email support
Standard ★
€49.90 €39.90 / month (VAT included)
Everything in the Starter plan, plus:
- It answers everything, it doesn't only book Price list and services, FAQs and practical information. Choose the tone it uses with your clients, formal or friendly.
- Cut no-shows, a fuller calendar Automatic reminders before the appointment, with optional button confirmation. If someone cancels at the last minute you get an email alert, in time to fill the free slot.
- It builds your reputation The review request goes out on its own after the appointment, when the client is most likely to leave one.
- Two lengths: initial visit and check-up You set the length of the initial visit and the length of the check-up, with the names you use: the assistant works out which one is needed from the client's own words and offers only the times that genuinely fit.
- Automatic follow-up Invites anyone who hasn't booked for some time to schedule again.
WhatsApp messages are billed separately by Meta. Check the cost on the pricing page.
FAQ
Frequently Asked Questions
What is Wably and what does it do for a podiatry practice?
It's a management software that, with the help of artificial intelligence, answers patients on WhatsApp about treatments, orthotics, fees and your practice information. It manages appointments (bookings, reschedules and cancellations) and reminders, 24/7.
Is Wably a chatbot for podiatrists?
Technically yes, but it doesn't work with preset menus. It's an AI assistant that understands the natural language of your patients and acts on your calendar: it books, reschedules, cancels, sends reminders and requests reviews automatically. See the differences between a WhatsApp chatbot for podiatrists and an AI assistant.
Does Wably answer patients or only send reminders?
It answers. Unlike traditional management software that only sends notifications, Wably has a conversation: it explains your treatments, communicates fees, answers frequently asked questions and, in the same chat, offers slots and confirms the visit booking.
Does Wably automatically request reviews from your patients on WhatsApp?
Yes. After the visit Wably sends the review request on its own, by email or on WhatsApp, with the link you choose and at the time you set. It asks each patient only once, so it doesn't bother them.
Can I use the WhatsApp Business number I already use at the practice?
Yes. Wably works on the WhatsApp Business number you already use: no new number, no app for the patient to download, no change to your communications or practice materials.
Does it handle first visits and recurring maintenance treatments?
Yes. You can set different durations for the first visit and for maintenance treatments, with breaks and minimum notice: Wably offers slots respecting these rules and also handles recurring follow-ups, for example for diabetic foot care.
What do I need to use the Wably management software?
You need a Google account with Google Calendar, which Wably uses as the calendar, and Google Contacts, for the patient address book. Plus the practice's WhatsApp Business number. Nothing else: no app to install and no technical skills.
How long does it take to set up? Do I need to be technical?
No, you don't need any technical skills. Setup is guided and takes under 10 minutes: you write, in your own words, your treatments, fees, hours and answers to the most common questions.
Does Wably help reduce no-shows?
Yes. It sends an automatic reminder the day before the visit, in the way you choose: a simple alert or a confirmation request with the Confirm and Reschedule buttons, so the patient frees up the slot in time if they can't come. You can add a second reminder on the day itself, a few hours ahead.
Does Wably process patients' health data?
No. Wably only handles your appointments: no medical records, no diagnoses, no clinical advice. It notes the reason for the visit in your Google Calendar and keeps it only for the length of the conversation, 12 hours at most. Data is isolated for each practice and encrypted at rest, on Oracle Cloud infrastructure in Europe (Frankfurt data center).
Does Wably replace the podiatrist?
No. Wably does not replace the professional and does not make clinical decisions. It only handles the admin side: answering service information, booking, managing reschedules, sending reminders and review requests.
The offer
Bring your podiatry practice's front desk to WhatsApp
Turn WhatsApp from a source of interruptions into a secretary that answers, books and reminds your patients of their visits, on your current WhatsApp Business number, day and night.
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