Appointment & reminder management for nutritionists
WhatsApp Appointment Software for Nutritionists: Cut No-Shows Automatically
Wably is an appointment management software on WhatsApp, with built-in artificial intelligence, for nutritionists and dietitians: it answers for you, explains how the plan works, gives information on the first visit and your fees, books in person or online, reschedules appointments and reminds patients of check-ups, in your practice's tone of voice, at any time.
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Good morning, I'd like to start a nutrition plan to lose weight. Do you also do online visits?
Good morning! Yes, we run personalized plans, in person and online. The first visit includes case history and body composition measurements and lasts about an hour. Shall I suggest a time?
Yes please, I'd prefer late afternoon.
I have availability Tuesday at 6:00 PM or Thursday at 5:30 PM. Which do you prefer?
Tuesday at 6 is perfect.
Confirmed. I'll send you a reminder the day before the visit. See you Tuesday!
Hi, I’d like some information about your services and prices.
Hi! Of course. The first visit is €60 and follow-up sessions are €45. Can I help you choose the right service?
Do you have any packages?
Yes: a 5-session package for €200 (€40/session) and 10 sessions for €380 (€38/session). I can book your first appointment right away.
Great, let’s book then.
Perfect! Tell me the day you prefer and I’ll suggest the available times.
Good morning, can you remind me of my upcoming appointments?
Of course! You have two: Tuesday the 18th at 5:00 PM and Tuesday the 25th at 5:00 PM. Can I help?
I’d like to move the one on the 18th, something came up.
No problem. I have Wednesday the 19th at 4:00 PM or Thursday the 20th at 6:30 PM free. Which do you prefer?
Thursday the 20th at 6:30 PM, thanks.
Done! Moved to Thursday the 20th at 6:30 PM. I’ll update your reminder. See you soon!
The problem
Automate bookings and cut no-shows, right inside WhatsApp
Every message that arrives while you're with a patient is an answer postponed, and whoever writes to start a plan wants to know right away how it works and how much the first visit costs. If the answer is slow, they often turn to another practice.
Wably is the appointment software that works like a virtual secretary and replies around the clock, quickly and professionally: it frees up your evenings and turns requests into booked visits directly on your Google Calendar, reducing the gaps in your calendar and lost appointments.
All in one assistant
What Wably does for your nutrition practice
Answers about plans, the first visit and fees
Like a secretary, it explains how the plan works, what the first visit includes and how much the visit and check-ups cost: the same answers you would give, given by our AI assistant.
Books and manages the calendar
It offers only genuinely free slots, confirms the booking and handles reschedules and cancellations in the conversation, in person or online.
Automatic anti-no-show reminders
It reminds the patient about the visit with an automatic reminder the day before and, if you want, a second one on the day itself: fewer last-minute no-shows and cancellations.
Keeps contacts in order
When a new patient books, it records the contact by itself: you never lose a name and the address book stays clean.
Automatic review requests
After the visit it automatically sends, by email or on WhatsApp, the review request with the link you choose.
Works on your number, 24/7
It works on the number you already have and in the same WhatsApp Business app: patients write where they always do and Wably answers at any hour.
Quick activation
How our AI software for appointments and reminders works
Set up your practice
In under 10 minutes you import your availability by connecting Google Calendar and Google Contacts, then set services, fees and breaks in a simple, guided way.
Connect WhatsApp
You keep the WhatsApp Business number you already use: patients keep writing where they always have.
Choose the tone
Formal or friendly: the assistant replies in line with your practice's style.
Let Wably work
It answers patients, offers slots, confirms visits, handles reschedules and sends reminders and reviews, 24/7.
30-day free trial · cancel anytime
Why Wably
Beyond the chatbot: the WhatsApp appointment software with AI for nutritionists
Conventional booking software
It books and invoices, but on WhatsApp it stops at reminders: it doesn't answer when a patient asks how the plan works, your fees or whether the visit is tax-deductible.
Generic chatbots
They chat, but they don't know your calendar and don't understand a nutrition practice: no first visit, reviews or in-person vs online distinction.
Wably
Like a real secretary, it answers and books on its own in your Google Calendar, through WhatsApp, thanks to AI (Artificial Intelligence). It reduces no-shows with smart reminders that can ask for a confirmation, boosting your monthly revenue.
Privacy and security
Why you can trust the Wably software
Charts, measurements and nutrition plans stay yours: Wably doesn't need them to work. Wably does not process health data: it only handles your appointments and notes the reason for the visit in your Google Calendar, not in its own archives. Data stays isolated for each practice and you can disconnect and delete whenever you want.
- Infrastructure entirely in Europe, on Oracle Cloud (OCI), one of the largest enterprise cloud platforms in the world.
- Conversations are not used to train public AIs. We use dedicated, enterprise-grade models: your data and your clients' data stay private.
- Data encrypted in the database and compliant with the European GDPR.
- Payments handled by Stripe, one of the world's leading online payment platforms.
- Appointments always follow the real availability of your calendar, with no overlaps.
30-day free trial · cancel anytime
Plans
Two simple plans, with a 30-day free trial
Starter
€29.90 / month (VAT included)
- Conversational AI assistant on WhatsApp Business
- Works on your current WhatsApp number (Coexistence)
- Books, reschedules and cancels appointments directly in chat
- Google Calendar sync
- Answers clients with information about your business
- Bookings and conversations included, no capped bundles
- You decide which contacts the assistant replies to
- Different locations depending on the day (multi-practice)
- Bookings for other people too (children, parents, family)
- Multilingual assistant
- Daily email summary of what it handled
- Email support
Standard ★
€49.90 €39.90 / month (VAT included)
Everything in the Starter plan, plus:
- It answers everything, it doesn't only book Price list and services, FAQs and practical information. Choose the tone it uses with your clients, formal or friendly.
- Cut no-shows, a fuller calendar Automatic reminders before the appointment, with optional button confirmation. If someone cancels at the last minute you get an email alert, in time to fill the free slot.
- It builds your reputation The review request goes out on its own after the appointment, when the client is most likely to leave one.
- A first visit doesn't take as long as a check-up You set two different lengths, the first visit and the check-up, with the names you use: the assistant offers the right times for each one and recovers the gap that opens up after a short check-up.
- Automatic follow-up Offers a new appointment to anyone who hasn't booked their next check-up.
WhatsApp messages are billed separately by Meta. Check the cost on the pricing page.
FAQ
Frequently Asked Questions
What is Wably and what does it do for a nutrition practice?
It's a management software that, with the help of artificial intelligence, answers patients on WhatsApp about plans, the first visit, fees and your practice information. It manages appointments (bookings, check-ups, reschedules and cancellations) and reminders, 24/7.
Is Wably a chatbot for nutritionists?
Technically yes, but it doesn't work with preset menus. It's an AI assistant that understands the natural language of your patients and acts on your calendar: it books, reschedules, cancels, sends reminders and requests reviews automatically. See the differences between a WhatsApp chatbot for nutritionists and an AI assistant.
Does Wably answer patients or only send reminders?
It answers. Unlike traditional management software that only sends notifications, Wably has a conversation: it explains how the plan works, communicates fees, answers frequently asked questions and, in the same chat, offers slots and confirms the visit booking.
Does Wably automatically request reviews from your patients on WhatsApp?
Yes. After the visit Wably sends the review request on its own, by email or on WhatsApp, with the link you choose and at the time you set. It asks each patient only once, so it doesn't bother them.
Can I use the WhatsApp Business number I already use at the practice?
Yes. Wably works on the WhatsApp Business number you already use: no new number, no app for the patient to download, no change to your communications or practice materials.
Does Wably handle both in-person and online visits?
Yes. You can set the formats you offer, in person and online, with different durations for the first visit and for check-ups: Wably offers slots consistent with your rules and confirms the booking in the format the patient chooses.
What do I need to use the Wably management software?
You need a Google account with Google Calendar, which Wably uses as the calendar, and Google Contacts, for the patient address book. Plus the practice's WhatsApp Business number. Nothing else: no app to install and no technical skills.
How long does it take to set up? Do I need to be technical?
No, you don't need any technical skills. Setup is guided and takes under 10 minutes: you write, in your own words, your plans, fees, hours and answers to the most common questions.
Does Wably help reduce no-shows?
Yes. It sends an automatic reminder the day before the visit, in the way you choose: a simple alert or a confirmation request with the Confirm and Reschedule buttons, so the patient frees up the slot in time if they can't come. You can add a second reminder on the day itself, a few hours ahead.
Does Wably process patients' health data?
No. Wably only handles your appointments: no medical records, no diagnoses, no clinical advice. It notes the reason for the visit in your Google Calendar and keeps it only for the length of the conversation, 12 hours at most. Data is isolated for each practice and encrypted at rest, on Oracle Cloud infrastructure in Europe (Frankfurt data center).
Does Wably replace the nutritionist?
No. Wably does not replace the professional and does not give clinical or dietary advice. It only handles the admin side: answering service information, booking, managing reschedules, sending reminders and review requests.
The offer
Bring your nutrition practice's front desk to WhatsApp
Turn WhatsApp from a source of interruptions into a secretary that answers, books and reminds your patients of their visits, on your current WhatsApp Business number, day and night.
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