AI software for appointments & reminders
WhatsApp Appointment Software for Holistic Therapists: Cut No-Shows Automatically
While you're carrying out a treatment you can't break the atmosphere to answer the phone. Wably answers for you on WhatsApp: it explains the disciplines you practice, gives information on durations and fees, books appointments, reschedules them and sends reminders, in your studio's tone of voice, at any time.
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Good evening, I'd like to try a Reiki treatment to manage stress. How does it work?
Good evening! The Reiki treatment lasts about an hour, in a calm setting, and helps you find calm and balance again. Shall I suggest a time?
Yes, I'd prefer the weekend.
I have availability Saturday at 10:30 AM or Sunday at 4:00 PM. Which do you prefer?
Saturday at 10:30 is perfect.
Confirmed. I'll send you a reminder the day before. See you Saturday!
Hi, I’d like some information about your services and prices.
Hi! Of course. The first visit is €60 and follow-up sessions are €45. Can I help you choose the right service?
Do you have any packages?
Yes: a 5-session package for €200 (€40/session) and 10 sessions for €380 (€38/session). I can book your first appointment right away.
Great, let’s book then.
Perfect! Tell me the day you prefer and I’ll suggest the available times.
Good morning, can you remind me of my upcoming appointments?
Of course! You have two: Tuesday the 18th at 5:00 PM and Tuesday the 25th at 5:00 PM. Can I help?
I’d like to move the one on the 18th, something came up.
No problem. I have Wednesday the 19th at 4:00 PM or Thursday the 20th at 6:30 PM free. Which do you prefer?
Thursday the 20th at 6:30 PM, thanks.
Done! Moved to Thursday the 20th at 6:30 PM. I’ll update your reminder. See you soon!
The problem
Free up your time, automate your calendar and cut no-shows with WhatsApp
Whoever contacts you is looking for a moment for themselves and wants to understand which discipline suits them, how long it lasts and how it's done. But while you're carrying out a treatment you can't break off, and a message left pending often goes elsewhere.
Wably is the appointment software that replies at any hour of the day, quickly and professionally: it frees up your evenings and turns requests into booked sessions directly in your Google Calendar, reducing the gaps in your calendar and lost appointments.
The difference
It answers people like your secretary, not just a booking tool
A capable secretary doesn't just keep the calendar: when someone asks “do you do treatments with Tibetan singing bowls?”, “how does foot reflexology work?” or “how long is a session?”, she knows what to say. Wably does the same on WhatsApp, at any hour, and in the same exchange it sets the appointment. An online calendar records the time but doesn't know your disciplines; a generic chatbot trades a couple of lines without looking at the calendar. Wably brings the two together, just like a virtual secretary at your side.
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All in one assistant
What Wably does for your holistic studio
Answers about disciplines, durations and fees
It explains which treatments you practice, how long they last and how much they cost: the same answers you would give, given by our AI assistant.
Books and manages the calendar
It shows only genuinely available times, confirms the booking and handles reschedules and cancellations right in the conversation.
Automatic reminders that cut no-shows
It reminds the client about the session the day before with an automatic reminder: so you avoid no-shows and last-minute drop-offs.
Keeps contacts in order
At a new person's first booking it saves the contact by itself: you never lose a name and the address book stays clean.
Automatic review requests
After the treatment it automatically sends, by email or on WhatsApp, the review request with the link you choose.
Works on your number, 24/7
It uses the WhatsApp Business number you already have: people write where they always do and Wably answers at any hour.
Privacy and security
Why you can trust the Wably software
What you share during a session stays between you and the person: Wably doesn't need it to work. Wably does not process sensitive data: it handles only the calendar and service information, in compliance with the GDPR. Data stays isolated for each studio and you can disconnect and delete whenever you want.
- Infrastructure entirely in Europe, on Oracle Cloud (OCI), one of the largest enterprise cloud platforms in the world.
- Conversations are not used to train public AIs. We use dedicated, enterprise-grade models: your data and your clients' data stay private.
- Data encrypted in the database and compliant with the European GDPR.
- Payments handled by Stripe, one of the world's leading online payment platforms.
- Appointments always follow the real availability of your calendar, with no overlaps.
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Why Wably
Much more than a chatbot: a real WhatsApp appointment software with AI
Traditional booking systems
It books and invoices, but on WhatsApp it stops at reminders: it doesn't answer when someone asks about your disciplines, how a session works or fees.
Generic chatbots
They chat, but they don't know your calendar and don't understand a holistic studio: no different durations, journey meetings or real hours.
Wably
Thanks to AI (Artificial Intelligence), it answers and schedules appointments automatically in your Google Calendar, via WhatsApp. It halves no-shows thanks to smart reminders that ask for an active confirmation, growing your monthly revenue.
Quick activation
How our AI software for appointments and reminders works
Set up your studio
In under 10 minutes you connect Google Calendar and Google Contacts to import your availability and set up treatments, fees and breaks in an easy, guided way.
Connect WhatsApp
You keep the WhatsApp Business number you already use: people keep writing where they always have.
Choose the tone
Professional, welcoming or direct: the assistant replies in line with your studio's style.
Let Wably work
It answers people, offers slots, confirms treatments, handles reschedules and sends reminders and reviews, 24/7.
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Plans
Two simple plans, with a 30-day free trial
Starter
€29.90 / month (VAT included)
- Conversational AI assistant on WhatsApp Business
- Works on your current WhatsApp number (Coexistence)
- Books, reschedules and cancels appointments directly in chat
- Google Calendar sync
- Answers clients with information about your business
- Bookings and conversations included, no capped bundles
- You decide which contacts the assistant replies to
- Different locations depending on the day (multi-practice)
- Multilingual assistant
- Daily email summary of what it handled
- Email support
Standard ★
€49.90 €39.90 / month (VAT included)
Everything in the Starter plan, plus:
- It answers everything, it doesn't only book Price list and services, FAQs and practical information. Choose the tone it uses with your clients, formal or friendly.
- Cut no-shows, a fuller calendar Automatic reminders before the appointment, with optional button confirmation. If someone cancels at the last minute you get an email alert, in time to fill the free slot.
- It builds your reputation The review request goes out on its own after the appointment, when the client is most likely to leave one.
Wably plans don't include the cost of messages: WhatsApp charges them directly to your account, they don't go through us. Work out your estimate below.
WhatsApp service message cost calculator 2026 rates
Estimate what Meta charges you each month for the WhatsApp service messages tied to your bookings and reminders.
With 4 bookings and 6 reminders per day: about 484 messages per month.
Indicative estimate. Calculation: 4 messages per booking and 1 message per reminder × 22 working days per month × Meta’s rate of about €0.0035 per message (utility category, United States — rate converted to euro). Every message is billed and the amount is charged directly by Meta to your account. Prices are shown in euro. The last row is a comparison, not a line on your bill: it is the total you would pay every month if the replies were written by Meta’s native AI agent, that is message delivery plus processing, which Meta bills per token (about 4-5 cents per answered message). With the Wably assistant the processing is included in the subscription and that amount is never charged to you. It applies only to the conversation messages of the bookings, not to the reminders.
FAQ
Frequently Asked Questions
What is Wably and what does it do for a holistic therapist?
It's a management software that, with the help of artificial intelligence, answers people on WhatsApp about disciplines, durations, fees and your practice information. It manages appointments (bookings, follow-up sessions, reschedules and cancellations) and reminders, 24/7.
Is Wably a chatbot for holistic therapists?
Technically yes, but it doesn't work with preset menus. It's an AI assistant that understands the natural language of the people who write to you and acts on your calendar: it books, reschedules, cancels, sends reminders and requests reviews automatically. See the differences between a WhatsApp chatbot for holistic therapists and an AI assistant.
Does Wably answer people or only send reminders?
It answers. Unlike traditional management software that only sends notifications, Wably has a conversation: it explains your disciplines, how a session works, answers frequently asked questions and, in the same chat, offers slots and confirms the appointment.
Does Wably automatically request reviews from the people you see on WhatsApp?
Yes. Wably automatically sends a review request on WhatsApp after the appointment, choosing the most appropriate moment and using natural, non-repetitive messages. That way you get more online reviews without having to ask for them manually.
Can I use the WhatsApp Business number I already use at the studio?
Yes. Wably works on the WhatsApp Business number you already use: no new number, no app for the person to download, no change to your communications or studio materials.
Does it handle different durations and journey meetings?
Yes. You can set different durations for each treatment, with breaks and minimum notice: Wably offers slots respecting these rules and also handles the recurring meetings of a rebalancing journey.
What do I need to use Wably?
You need a Google account with Google Calendar, which Wably uses as the calendar, and Google Contacts, for the address book. Plus the studio's WhatsApp Business number. Nothing else: no app to install and no technical skills.
How long does it take to set up? Do I need to be technical?
No, you don't need any technical skills. Setup is guided and takes under 10 minutes: you write, in your own words, your disciplines, durations, fees, hours and answers to the most common questions.
Does Wably help reduce no-shows?
Yes. It sends an automatic reminder the day before the appointment, in the way you choose: a simple alert or a confirmation request with the Confirm and Reschedule buttons, so the person frees up the slot in time if they can't come.
Does Wably process people's data?
No. Wably does not process sensitive data or the content of sessions: it handles only the calendar and service information, in compliance with the GDPR. Data is isolated for each studio and encrypted at rest, on Oracle Cloud infrastructure in Europe (Frankfurt data center).
Does Wably replace the holistic therapist?
No. Wably does not replace the professional and does not give advice on treatments. It only handles the admin side: answering service information, booking, managing reschedules, sending reminders and review requests.
Bring your holistic studio's front desk to WhatsApp
Turn WhatsApp from a source of interruptions into a secretary that answers, books and reminds the people you guide of their appointments, on your current WhatsApp Business number, day and night.
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