AI virtual secretary for holistic therapists
On WhatsApp, the AI assistant for holistic therapists: it answers people and sets treatment bookings, 24/7
While you're carrying out a treatment you can't break the atmosphere to answer the phone. Wably answers for you on WhatsApp: it explains the disciplines you practice, gives information on durations and fees, books appointments, reschedules them and sends reminders, in your studio's tone of voice, at any time.
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Good evening, I'd like to try a Reiki treatment to manage stress. How does it work?
Good evening! The Reiki treatment lasts about an hour, in a calm setting, and helps you find calm and balance again. Shall I suggest a time?
Yes, I'd prefer the weekend.
I have availability Saturday at 10:30 AM or Sunday at 4:00 PM. Which do you prefer?
Saturday at 10:30 is perfect.
Confirmed. I'll send you a reminder the day before. See you Saturday!
Hi, I’d like some information about your services and prices.
Hi! Of course. The first visit is €60 and follow-up sessions are €45. Can I help you choose the right service?
Do you have any packages?
Yes: a 5-session package for €200 (€40/session) and 10 sessions for €380 (€38/session). I can book your first appointment right away.
Great, let’s book then.
Perfect! Tell me the day you prefer and I’ll suggest the available times.
Good morning, can you remind me of my upcoming appointments?
Of course! You have two: Tuesday the 18th at 5:00 PM and Tuesday the 25th at 5:00 PM. Can I help?
I’d like to move the one on the 18th, something came up.
No problem. I have Wednesday the 19th at 4:00 PM or Thursday the 20th at 6:30 PM free. Which do you prefer?
Thursday the 20th at 6:30 PM, thanks.
Done! Moved to Thursday the 20th at 6:30 PM. I’ll update your reminder. See you soon!
The problem
Someone seeking balance wants to be welcomed, but you're in a treatment
Whoever contacts you is looking for a moment for themselves and wants to understand which discipline suits them, how long it lasts and how it's done. But while you're carrying out a treatment you can't break off, and a message left pending often goes elsewhere.
So the things to follow up on — first contact, reschedules, confirmations — pile up and you deal with them at the end of the day, when all you want is to recharge. Wably lightens exactly this: it welcomes whoever writes on WhatsApp, books the treatments and keeps the calendar in order, with the same care you give people.
The difference
It answers people like your secretary, not just a booking tool
A capable secretary doesn't just keep the calendar: when someone asks “do you do treatments with Tibetan singing bowls?”, “how does foot reflexology work?” or “how long is a session?”, she knows what to say. Wably does the same on WhatsApp, at any hour, and in the same exchange it sets the appointment. An online calendar records the time but doesn't know your disciplines; a generic chatbot trades a couple of lines without looking at the calendar. Wably brings the two together, just like a virtual secretary at your side.
- Your disciplines: Reiki, foot reflexology, sound therapy with Tibetan singing bowls, shiatsu.
- How a session works and what the rebalancing journey is for.
- The format: treatments in the studio and, where possible, at home.
- The frequently asked questions: duration, how to prepare, what to wear.
- And, in the same conversation, it offers the free slots and confirms the booking.
All in one assistant
What Wably does for your holistic studio
Answers about disciplines, durations and fees
It explains which treatments you practice, how long they last and how much they cost: the same answers you would give, given by it.
Books and manages the calendar
It shows only genuinely available times, confirms the booking and handles reschedules and cancellations right in the conversation.
Reduces missed appointments
It reminds the person of the appointment the day before, in the way you decide: fewer absences and a steady journey.
Keeps contacts in order
At a new person's first booking it saves the contact by itself: you never lose a name and the address book stays clean.
Sends review requests
After the treatment it automatically sends, by email or on WhatsApp, the review request with the link you choose.
Works on your number, 24/7
It uses the WhatsApp Business number you already have: people write where they always do and Wably answers at any hour.
Pinpoint scheduling
It handles treatments and journeys precisely, and you're still free to do it by hand
In a holistic studio each treatment has its own timing and deserves a calm setting, with no rush between one person and the next. Instead of a calendar with fixed slots that drift from reality, Wably checks your real calendar with every request and offers only slots that are truly free, respecting every one of your rules.
- The right duration for each treatment, from a short rebalancing to a long session.
- The gap between one person and the next to air out and reset the space, never back-to-back sessions.
- Your real hours, including evenings and weekends, when people find time for themselves.
- The recurring meetings of the journey, scheduled without an endless chain of messages.
- No last-minute bookings: the assistant always respects the minimum notice you chose.
Fewer no-shows
Automatic reminders to reduce missed appointments
Every person who doesn't show up is an empty slot and a loss for the studio. Wably prevents it: it reminds them of the appointment the day before, on WhatsApp. You decide how the reminder works.
Notification only
A message that reminds the person of the appointment. Simple and discreet, when you just want to give a reminder.
Confirmation request
A message with the Confirm · Reschedule buttons: one tap for the person and, if they can't come, the slot is freed up in time.
You set the mode you prefer and change it whenever you want. A slot freed up in advance is a slot you can reassign: this way automatic reminders recover much of the lost appointments and protect your schedule.
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Contacts and reputation
It keeps the address book in order and grows your reviews
A capable secretary recognizes who comes back and never loses a contact. Wably recognizes who's writing and, at a new person's first booking, it saves the contact by itself: no more names jotted down in a hurry between one appointment and the next.
It never deletes anything from your Google address book: it only reads and adds. And, if you enable it, with one switch it records new people in your Google Contacts as well.
Privacy and security
Built for those who support people's wellbeing
What you share during a session stays between you and the person: Wably doesn't need it to work. Wably does not process sensitive data: it handles only the calendar and service information, in compliance with the GDPR. Data stays isolated for each studio and you can disconnect and delete whenever you want.
- No sensitive data processed: only bookings and service information.
- Infrastructure on Oracle Cloud, in Europe, in the Frankfurt data center.
- Data encrypted at rest.
- On your WhatsApp Business number, with no app for the person to download.
Why Wably
It's not management software. It's not a chatbot. It's a secretary.
Management software
It books and invoices, but on WhatsApp it stops at reminders: it doesn't answer when someone asks about your disciplines, how a session works or fees.
Generic chatbots
They chat, but they don't know your calendar and don't understand a holistic studio: no different durations, journey meetings or real hours.
Wably
It talks like a secretary and books in your real calendar, in the same conversation, on your WhatsApp Business number. Both things together.
Quick activation
How it works
Set up your studio
In under 10 minutes you write disciplines, durations, fees, hours, breaks and booking rules. All guided, no technicalities.
Connect WhatsApp
You keep the WhatsApp Business number you already use: people keep writing where they always have.
Choose the tone
Professional, welcoming or direct: the assistant replies in line with your studio's style.
Let Wably work
It answers people, offers slots, confirms treatments, handles reschedules and sends reminders and reviews, 24/7.
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Plans
Two simple plans, with a 30-day free trial
Starter
€24.90 / month
- AI assistant on WhatsApp, on your current number
- Answers people about your disciplines
- Bookings with Google Calendar sync
- AI management per individual contact
- Multilingual
- Email support
Standard ★
€49.90 / month
- Everything in Starter
- Also answers about services, prices, FAQs and general info
- Automatic reminders (notification or confirmation)
- Choice of tone: formal or friendly
- Automatic review request after the treatment
FAQ
Frequently Asked Questions
What is Wably's AI virtual secretary for holistic therapists?
It's an AI assistant that, on WhatsApp, answers people about disciplines, durations and fees and manages appointments (bookings, journey meetings, reschedules, reminders) in place of the front desk, 24/7.
Does Wably answer people or only send reminders?
It answers. Unlike management software that only sends notifications, Wably has a conversation: it explains your disciplines, how a session works, answers frequently asked questions and, in the same chat, offers slots and confirms the booking.
Can I use the WhatsApp Business number I already use at the studio?
Yes. Wably works on the WhatsApp Business number you already use: no new number, no app for the person to download, no change to your communications or studio materials.
Does it handle different durations and journey meetings?
Yes. You can set different durations for each treatment, with breaks and minimum notice: Wably offers slots respecting these rules and also handles the recurring meetings of a rebalancing journey.
What do I need to use Wably?
You need a Google account with Google Calendar, which Wably uses as the calendar, and Google Contacts, for the address book. Plus the studio's WhatsApp Business number. Nothing else: no app to install and no technical skills.
How long does it take to set up? Do I need to be technical?
No, you don't need any technical skills. Setup is guided and takes under 10 minutes: you write, in your own words, your disciplines, durations, fees, hours and answers to the most common questions.
Does Wably help reduce no-shows?
Yes. It sends an automatic reminder the day before the appointment, in the way you choose: a simple notification or a confirmation request with the Confirm and Reschedule buttons, so the person frees up the slot in time if they can't come.
Does Wably process people's data?
No. Wably does not process sensitive data or the content of sessions: it handles only the calendar and service information, in compliance with the GDPR. Data is isolated for each studio and encrypted at rest, on Oracle Cloud infrastructure in Europe (Frankfurt data center).
Does Wably replace the holistic therapist?
No. Wably does not replace the professional and does not give advice on treatments. It only handles the admin side: answering service information, booking, managing reschedules, sending reminders and review requests.
Bring your holistic studio's front desk to WhatsApp
Turn WhatsApp from a source of interruptions into a secretary that answers, books and reminds the people you guide of their appointments, on your current WhatsApp Business number, day and night.
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