AI virtual secretary on WhatsApp
The AI secretary on WhatsApp that answers clients, books appointments and cuts no-shows
While you're with a client, on a break or at home, you can't stay glued to your phone. Wably answers for you on WhatsApp: it shares your services, hours and prices, books into your calendar, reschedules and sends reminders, in your business's tone and in the client's language, day and night. And it does it on the number you already use.
30-day free trial · cancel anytime
Hi, I'd like to book an appointment. Do you have any availability this week?
Good evening! Of course. Which service do you need, so I can offer you the right time?
A first appointment. I'd prefer the afternoon.
Perfect. I have openings Thursday at 4:30 PM or Friday at 5:00 PM. Which works best?
Thursday at 4:30, thanks.
All confirmed. I'll send you a reminder the day before. See you Thursday!
Hi, I’d like some information about your services and prices.
Hi! Of course. The first visit is €60 and follow-up sessions are €45. Can I help you choose the right service?
Do you have any packages?
Yes: a 5-session package for €200 (€40/session) and 10 sessions for €380 (€38/session). I can book your first appointment right away.
Great, let’s book then.
Perfect! Tell me the day you prefer and I’ll suggest the available times.
Good morning, can you remind me of my upcoming appointments?
Of course! You have two: Tuesday the 18th at 5:00 PM and Tuesday the 25th at 5:00 PM. Can I help?
I’d like to move the one on the 18th, something came up.
No problem. I have Wednesday the 19th at 4:00 PM or Thursday the 20th at 6:30 PM free. Which do you prefer?
Thursday the 20th at 6:30 PM, thanks.
Done! Moved to Thursday the 20th at 6:30 PM. I’ll update your reminder. See you soon!
The problem
Every unanswered message is an appointment you risk losing
People who message you want to know right away whether you offer a certain service, how long it takes, what it costs and when they can come in. But you can't be on the phone all day: you have clients in front of you, your hands are busy, and you have a life beyond work. And a request left waiting often goes elsewhere.
Meanwhile the messages pile up and you catch up in the evening, on your own time. Wably takes this part off your plate: it welcomes whoever writes on WhatsApp, books the appointments and keeps your calendar in order, with the same care you put into your work.
What it does for you
A receptionist who works for you.
Cuts no-shows and grows your revenue
Reminds clients of the appointment the day before, with one-tap confirmation: fewer no-shows and a fuller calendar. Reminders.
Wins new clients
People writing for the first time want concrete, fast answers and to book an appointment quickly, without wasting time.
Frees up your time
Answers 24/7, even at night and on weekends. No request lost after hours, and no repetitive daily back-and-forth.
Books and manages appointments
Shows only genuinely free slots and confirms the booking, synced with Google Calendar. Appointment management.
Answers about services, hours and prices
Explains what you offer, how long each service takes and what it costs: the same answers you'd give. The AI assistant.
Collects reviews and builds your reputation
After the appointment it automatically sends the review request with the link you choose. Automatic reviews.
The comparison
Why Wably is the best
Quick setup
How the Wably WhatsApp assistant works
Set up your business
In under 10 minutes you describe services, hours, prices and booking rules. All guided, with no technical jargon.
Connect WhatsApp and your calendar
Keep the WhatsApp Business number you already use: clients keep writing where they always have.
Choose the tone
Professional, friendly or warm: the assistant replies in the style that suits your business.
Let Wably work
It answers clients, offers slots, confirms appointments, handles reschedules and sends reminders and review requests, 24/7.
30-day free trial · cancel anytime
Why trust us
Your data safe, in Europe, and under your control.
- Infrastructure entirely in Europe, on Oracle Cloud (OCI), one of the largest enterprise cloud platforms in the world.
- Conversations are not used to train public AI. We use dedicated enterprise-grade models: your data and your clients' data stay private.
- Data encrypted in the database and compliant with the European GDPR.
- Payments handled by Stripe, one of the world's leading online payment platforms.
- Bookings always follow the real availability of your calendar, with no overlaps.
Plans
Two simple plans, with a 30-day free trial
Starter
€24.90 / month
- AI assistant on WhatsApp, on your current number, active 24/7
- Booking management with Google Calendar sync
- Answers clients with information about your business
- Per-contact AI management
- Multilingual
- UNLIMITED bookings and conversations
- Email support
Standard ★
€49.90 / month
- Everything in Starter
- Also answers about services, prices, FAQs and general info
- Automatic reminders (notification or confirmation)
- Choice of tone: formal or friendly
- Automatic review request after the appointment
FAQ
Frequently asked questions
What is Wably?
It's an AI virtual secretary that, on WhatsApp, answers clients about services, hours and prices and manages appointments (bookings, reschedules, reminders) in place of the front desk, 24/7.
Do I have to change my phone number?
No. Wably works on the WhatsApp Business number you already use: no new number, no app for the client to download, and no change to your communications or your business materials.
Does Wably answer clients or only send reminders?
It answers. Unlike scheduling software that only sends notifications, Wably has a conversation: it explains your services, answers frequent questions and, in the same chat, offers slots and confirms the booking.
How long does setup take? Do I need to be technical?
No technical skills are needed. Setup is guided and takes under 10 minutes: you describe in your own words your services, hours, prices and the answers to the most common questions. For any issue, our support is here to help.
Does Wably help reduce absences and no-shows?
Yes. It sends an automatic reminder the day before the appointment, in the mode you choose: a simple notification or a confirmation request with Confirm and Reschedule buttons, so the client frees up the slot in time if they can't make it.
Which professions is it for?
For professionals and small businesses that work by appointment: health and paramedical practices, holistic and wellness disciplines, beauty care, pet services and more. Find your field's page in the "Who it's for" section.
The offer
Try it free for 30 days — no commitment, no card.
See how much time it saves you, how many bookings it handles on its own, and decide with the numbers in hand.
Start your 30-day trialNo card, cancel anytime