Automatic appointments & reminders with AI
WhatsApp Appointment Software for Chiropractors: Cut No-Shows Automatically
Wably answers for you on WhatsApp: it explains to people with back pain or a stiff neck how the first chiropractic visit works and what it costs, then books adjustment sessions, moves them and sends reminders, in your practice's tone of voice, at any time.
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Good morning, I've had sciatica for a few days. Do you do chiropractic? When could you see me?
Good morning! Yes, we do. We start with a first visit including case history and exam, about 45 minutes, then we agree on the course of care. Shall I suggest a time?
Yes, as soon as possible please.
I have availability tomorrow at 9:00 AM or Thursday at 6:00 PM. Which do you prefer?
Tomorrow at 9 is perfect.
Confirmed. I'll send you a reminder the day before the session. See you tomorrow!
Hi, I’d like some information about your services and prices.
Hi! Of course. The first visit is €60 and follow-up sessions are €45. Can I help you choose the right service?
Do you have any packages?
Yes: a 5-session package for €200 (€40/session) and 10 sessions for €380 (€38/session). I can book your first appointment right away.
Great, let’s book then.
Perfect! Tell me the day you prefer and I’ll suggest the available times.
Good morning, can you remind me of my upcoming appointments?
Of course! You have two: Tuesday the 18th at 5:00 PM and Tuesday the 25th at 5:00 PM. Can I help?
I’d like to move the one on the 18th, something came up.
No problem. I have Wednesday the 19th at 4:00 PM or Thursday the 20th at 6:30 PM free. Which do you prefer?
Thursday the 20th at 6:30 PM, thanks.
Done! Moved to Thursday the 20th at 6:30 PM. I’ll update your reminder. See you soon!
The problem
Fewer no-shows and more bookings: automate your calendar on WhatsApp
Acute low back pain, neck pain that won't ease, sciatica that steals sleep: whoever writes to you is looking for relief and an appointment soon. But during an adjustment you can't answer, and a request left hanging often walks off to another practice.
Wably is the appointment software that works like a virtual secretary and replies at any hour of the day, quickly and professionally: it frees up your evenings and turns requests into booked sessions directly in your Google Calendar, reducing the gaps in your calendar and lost appointments.
All in one assistant
What Wably does for your chiropractic practice
Answers about conditions, the first visit and fees
Like a secretary, it explains which conditions you treat, how the first visit and the course of sessions work and how much they cost: the same answers you would give, given by our AI assistant.
Books first visits and adjustments
People in acute pain want an appointment quickly: Wably offers the free slots in your Google Calendar, confirms the session and handles reschedules and cancellations right in the chat.
Automatic reminders against no-shows
The day before each adjustment an automatic reminder goes out, and if you want a second one a few hours ahead: the patient confirms or reschedules with one tap and the table doesn't stay empty.
Keeps contacts in order
When a new patient books for the first time, Wably adds their name and number to your address book on its own: they are ready for the next session.
Automatic review requests
After the session it automatically sends, by email or on WhatsApp, the review request with the link you choose.
Works on your number, 24/7
It works on the number you already have and in the same WhatsApp Business app: patients write where they always do and Wably answers at any hour.
Quick activation
How our AI software for appointments and reminders works
Set up your practice
In under 10 minutes you connect Google Calendar and Google Contacts, then write the conditions you treat, your fees and the breaks between one adjustment and the next, with a guided setup.
Connect WhatsApp
Your WhatsApp Business number stays the one your patients already know: they write to you as they always have.
Choose the tone
Formal or friendly: you decide how the assistant speaks to people who write to you in pain.
Let Wably work
While you work it answers patients, books adjustments, handles reschedules and sends reminders and review requests, in the evening too.
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Why Wably
Not just a chatbot: a WhatsApp appointment software with AI
Traditional booking systems
It books and invoices, but on WhatsApp it sticks to reminders: it stays silent if a patient asks whether you treat sciatica or what the first visit costs.
Generic chatbots
They chat, but they don't know your calendar and don't understand a chiropractic practice: no first visit, reviews or real hours.
Wably
Like a real secretary, it answers and schedules appointments automatically in your Google Calendar, via WhatsApp, thanks to AI (Artificial Intelligence). It reduces no-shows thanks to smart reminders that can ask for a confirmation, growing your monthly revenue.
Privacy and security
Why you can trust the Wably software
X-rays, posture assessments and your adjustment notes stay in your practice: Wably doesn't need them to work. Wably does not process health data: it only handles your appointments and notes the reason for the visit in your Google Calendar, not in its own archives. Data stays isolated for each practice and you can disconnect and delete whenever you want.
- Infrastructure entirely in Europe, on Oracle Cloud (OCI), one of the largest enterprise cloud platforms in the world.
- Conversations are not used to train public AIs. We use dedicated, enterprise-grade models: your data and your clients' data stay private.
- Data encrypted in the database and compliant with the European GDPR.
- Payments handled by Stripe, one of the world's leading online payment platforms.
- Appointments always follow the real availability of your calendar, with no overlaps.
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Plans
Two simple plans, with a 30-day free trial
Starter
€29.90 / month (VAT included)
- Conversational AI assistant on WhatsApp Business
- Works on your current WhatsApp number (Coexistence)
- Books, reschedules and cancels appointments directly in chat
- Google Calendar sync
- Answers clients with information about your business
- Bookings and conversations included, no capped bundles
- You decide which contacts the assistant replies to
- Different locations depending on the day (multi-practice)
- Bookings for other people too (children, parents, family)
- Multilingual assistant
- Daily email summary of what it handled
- Email support
Standard ★
€49.90 €39.90 / month (VAT included)
Everything in the Starter plan, plus:
- It answers everything, it doesn't only book Price list and services, FAQs and practical information. Choose the tone it uses with your clients, formal or friendly.
- Cut no-shows, a fuller calendar Automatic reminders before the appointment, with optional button confirmation. If someone cancels at the last minute you get an email alert, in time to fill the free slot.
- It builds your reputation The review request goes out on its own after the appointment, when the client is most likely to leave one.
- Two lengths: first visit and session You set the length of the first visit and the length of the treatment session, with the names you use: the assistant works out which one is needed from the client's own words and offers only the times that genuinely fit.
- Automatic follow-up Suggests a new session to anyone who stopped coming midway.
WhatsApp messages are billed separately by Meta. Check the cost on the pricing page.
FAQ
Frequently Asked Questions
What is Wably and what does it do for a chiropractic practice?
It's a management software that, with the help of artificial intelligence, answers patients on WhatsApp about the conditions you treat, the first visit, fees and your practice information. It manages appointments (bookings, treatment plans, reschedules and cancellations) and reminders, 24/7.
Is Wably a chatbot for chiropractors?
Technically yes, but it doesn't work with preset menus. It's an AI assistant that understands the natural language of your patients and acts on your calendar: it books, reschedules, cancels, sends reminders and requests reviews automatically. See the differences between a WhatsApp chatbot for chiropractors and an AI assistant.
Can Wably explain chiropractic to people who have never tried it?
Yes. Using the information you write, it explains how the first visit goes, which conditions you treat and what to expect from the first session, then in the same chat offers slots and confirms the appointment. Traditional management software, by contrast, only sends notifications.
Does Wably automatically request reviews from your patients on WhatsApp?
Yes. After the session Wably sends the review request on its own, by email or on WhatsApp, with the link you choose and at the time you set. It asks each patient only once, so it doesn't bother them.
Can I use the WhatsApp Business number I already use at the practice?
Yes. Wably works on the WhatsApp Business number you already use: no new number, no app for the patient to download, no change to your communications or practice materials.
Does it handle the longer first visit and care plans?
Yes. With the Standard plan you set two lengths, for example a longer first visit and a shorter adjustment session: Wably offers only the slots each one really fits in. Each session of the plan is booked in the chat and gets its own reminder.
What do I need to start Wably at my chiropractic practice?
You need a Google account with Google Calendar, which Wably uses as the calendar, and Google Contacts, for the patient address book. Plus the practice's WhatsApp Business number. Nothing else: no app to install and no technical skills.
How long does it take to set up? Do I need to be technical?
No, you don't need any technical skills. Setup is guided and takes under 10 minutes: you write, in your own words, the conditions you treat, fees, hours and answers to the most common questions.
Does Wably help reduce no-shows?
Yes. It sends an automatic reminder the day before the session, in the way you choose: a simple alert or a confirmation request with the Confirm and Reschedule buttons, so the patient frees up the slot in time if they can't come. You can add a second reminder on the day itself, a few hours ahead.
Does Wably process patients' health data?
No. Wably only handles your appointments: no medical records, no diagnoses, no clinical advice. It notes the reason for the visit in your Google Calendar and keeps it only for the length of the conversation, 12 hours at most. Data is isolated for each practice and encrypted at rest, on Oracle Cloud infrastructure in Europe (Frankfurt data center).
Does Wably replace the chiropractor?
No. Wably doesn't assess patients or decide treatments: it only handles the admin side, that is service information, bookings, reschedules, reminders and review requests. Clinical decisions stay yours.
The offer
Bring your chiropractic practice's front desk to WhatsApp
While you carry out an adjustment, Wably answers messages, books sessions and reminds your patients of them, on your usual WhatsApp Business number, day and night.
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